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Events |
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الفعاليـات |
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23rd Ship for World Youth Program (SWY23)
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| 1. Purpose |
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The purpose of the
Ship for World Youth program is to broaden the global view of the Japanese
youth, to promote mutual understanding and friendship between Japanese and
foreign youth as well as to cultivate the spirit of international cooperation
and the competence to practice it, and furthermore to foster the youths with
capability of showing leadership in various area of international society.
In addition, this program aims at establishing networks and promoting joint
activities among youth around the world through providing, as the concrete and
practical opportunity, the cohabitation and the joint activity on the board of
the Ship for World Youth, which is the epitome of international society with
wide variety of cultures and ideas, to make a visible international contribution
from the perspective of human resource development.
| 2. Outline |
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A. Schedule
January 11: Arrival of the non-Japanese participants in Tokyo
January 12-20: Activities in Japan
January 21: Departure from Japan
January 21-March 2: Opearation of the SWY23 program (51 days)
March 2: Return to Japan, disembarkation
B. Activities in Japan
The participating youth shall partake in the following activities according to
the schedule decided by the Director-General for Policies on Cohesive Society of
the Cabinet Office (hereinafter, Director-General).
(1) Orientation concerning the general information of Japan as well as its youth
administration and activities
(2) Exchange of views among the participating youth
(3) Visit to youth-related facilities, cultural facilities, industrial
facilities, etc.
(4) Homestay (excluding the Japanese participating youth)
(5) Residential Preliminary Training Session (only for the Japanese
participating youth) and Pre-departure Training Session.
Both training sessions are implemented based on the operating procedures
separately established.
Refer to attachment 2 for the Preliminary Training Session and attachment 1 for
the Pre-departure Training Session. The participating youth shall partake
in the following activities according to the schedule decided by the
Director-General.
(1) Course Discussion (studies and
discussions on the common issues from a global view point)
(2) PY Seminar
(3) National Presentation (introductions of each country)
(4) Club Activities
(5) Sports and Recreational Activities
(6) Group Activities
(7) Others (maritime exercise, etc.)
In the countries to be visited, the participating youth shall partake in the
following activities according to the schedule that the Director-General decides
based on a separate guideline, taking into consideration consistency with the
activities on board.
(1) Courtesy calls
(2) Visit to youth-related facilities, cultural facilities, industrial
facilities, etc.
(3) Exchanges with youths of the countries to be visited
(4) Other appropriate activities deemed by the governments of the respective
countries to be visited, only if the time allowed
The governments of countries to be visited operate the activities according to
the schedule. In addition, the participating youth shall act according to the
schedule decided by the Director-General, and act orderly as a group except free
time.
English and Japanese are to be used as the working languages of the program.
| 3. Organization |
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The Ship for World Youth program shall be organized with the following members: 1 Administrator, 1
Deputy Administrator, approximately 25 administrative staff and related staff members, approximately 8
advisors, participating youth from Japan and from overseas.
Also, 1 Director may be included.
A. Administrator and other staff members
(1) The Administrator shall represent the Government of Japan and command the operation of this
program.
(2) The Deputy Administrator shall assist the Administrator and carry out the duties in his/her place in
case of his/her absence.
(3) The administrative staff members shall receive orders from the Administrator and manage the
matters concerning the implementation of the program.
(4) The Administrator, the Deputy Administrator and the administrative staff members are appointed by
Director-General
B. Director
(1) The Director shall represent the delegation which consists of the advisors and participating youth.
(2) The Director shall be chosen among the advisors and Director-General shall commission him/her.
C. Advisors
(1) The advisors shall share their responsibilities in educating and guiding the participating youth along
the purpose of the program.
(2) One of the advisors shall be appointed as the Chief Advisor, and he/she shall supervise the duties of
the advisors. In case a Director was chosen, he/she shall play this role.
(3) Director-General shall commission the those who are capable of carrying out the mission under
3-B-(1) as advisors.
D. Participating youth
During this program, the participating youth shall collaborate together and take part in the activities
mentioned in 2-B, C, and D. Participating countries and the number of the participating youth are
shown in the attachment 3.
(1) National Delegation Leader
There shall be one “National Delegation Leader” from each delegation. For the Japanese
delegation, there shall be one “Sub-National Delegation Leader” in addition to the National
Delegation Leader. The National Delegation Leaders shall represent and lead own delegation, and
organize the National Delegation Leader Meeting. The National Delegation Leaders shall discuss
and decide the fundamental matters concerning life and activities on board, according to the request
from Administrator. Sub-National Delegation Leader supports National Delegation Leader and
performs the above-described role.
(2) Assistant National Delegation Leader
There shall be two “Assistant National Delegation Leaders” from each delegation (as a principle,
one male and one female). Assistant National Delegation Leaders shall assist and share
responsibilities with National Delegation Leader, and act on behalf of National Delegation Leader
in case of his/her absence.
(3) Letter Group
As a basic unit for the activities, 13 groups shall be organized with members from various countries.
Each group will have one Group Leader and three Assistant Group Leaders (one non-Japanese
participant and two Japanese participants).
(a) Group Leader
Each National Delegation Leader shall assume the role of Group Leader. He/She shall lead
own group.
(b) Assistant Group Leader
The participating youth of each group shall elect their Assistant Group Leaders, who will act as
liaison persons for the group activities.
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4. Disqualification and Measures to be Taken
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The Director-General (the Administrator, during the cruise) shall disqualify a participating youth anytime
during the program when he/she falls under any of the below-mentioned A to C. Participating youth who is
disqualified must return to respective countries as soon as possible.
A. He/She behaved unsuitably as a member of the program, or had a certain difficulty to participate owing to
unavoidable reasons.
B. He/She expressed intention to withdraw from the program owing to unavoidable reasons.
C. He/She is withdrawn by the governments of his/her countries owing to unavoidable reasons.
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5. Embarkation and Returning Home
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Overseas participating youth shall assemble in Tokyo by airplane from their
respective countries and embark on the ship at Yokohama with the Japanese
participating youth. They disembark at Tokyo once all the days on board have
been completed and fly back to their respective countries from Tokyo.
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6. Responsibilities for the Safety Measures
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A. Safety measures on board
(1) The Government of Japan shall give utmost priority to securing the safety of the participating youth.
The Government of Japan shall instruct the shipping authority to cruise safely.
(2) The National Delegation Leaders shall pay particular attention to the safety of the participating
youth when taking counsel or making decisions at the National Delegation Leader Meeting. The
National Delegation Leaders are responsible for instructing their own delegations to be on schedule
and to observe all other rules of safety in order to secure general safety within the program.
B. Safety measures in the countries to be visited
The respective governments shall give sufficient consideration to the safety of the participating youth at
the time of planning the places to visit and schedule of activities in countries to be visited. The schedule
should not be tight.
C. Cooperation to ensure safety during activities in the countries to be visited
The respective governments and the Government of Japan shall establish close liaison between each
other to ensure smooth operation of activities in the countries to be visited and the safety of the
participating youth.
D. Safety precautions for the participating youth for the transportation in the countries to be visited
The respective governments and the Government of Japan shall give sufficient direction to the agencies
that provide transportation and shall closely cooperate in taking all necessary measures according to the
circumstances of the respective countries’ traffic situation.
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7. Emergency Procedures
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A. The liaison system
In case of a serious accident in the countries to be visited (except the accident which took place on board),
the relevant governments shall promptly contact the Government of Japan and the embassies of
participating countries. In other cases, the Government of Japan shall be the focal point for the
distribution of information and contact the governments of all participating countries promptly.
B. Investigation of the cause
In case of a serious accident in the countries to be visited (except the accident which took place on board),
the relevant governments shall investigate the cause of the accident and issue an accident report promptly.
Also the Government of Japan shall issue an accident report for the other accidents as well. The report
shall be sent out to the Government of Japan and the respective participating governments.
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8. Expenses
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A. The Government of Japan shall bear the cost to operate the Ship
for World Youth program, excluding the item B mentioned below.
B. Expenses borne by the Overseas Participating Youth
(1) Any medical treatment and hospitalization fee from the time he/she left home until returning home
(2) Transportation fee from home to the nearest international airport
(3) Fees for issuing passport, obtaining visas (visa fee to Japan will be waived), vaccination, etc.
(4) Excess baggage fee for the flights coming to and leaving from Japan
(5) Shipping cost of extra/unaccompanied baggage (postage, customs fee and duties, tax, etc.)
(6) Personal expenses and other incidental charges
C. Expenses that disqualified participating youth must bear
(1) Those who are disqualified from the program for the reasons mentioned above
in the item 4 must
bear their own expenses for returning home. Note, however, there will be an exception in case
where the “unavoidable reasons” are either (a) death or critical condition of the concerned
participant’s immediate family such as spouse, parents, children, brothers, sisters, or (b) the
concerned participant’s illness or injury does not allow him/her to continue the program.
(2) In case of 5-A, in principle, those who are disqualified from the program due to their unsuitable
behaviors as members of the program must bear their own expenses for returning home.
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9. Liability for Treatment in Case of Sickness, Injury, or
Accident
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The Government of Japan will not be liable for any medical treatment except the treatments by the ship
doctor during the cruise of the program. Therefore, the participating youth should subscribe to travel
indemnity and casualty insurance.
Emergency drill will be conducted as an accident prevention measure on board.
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10. Special Measures in Case of Emergency
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In order to prioritize participating youth’s safety and protection at a crisis point or an emergent situation,
the Government of Japan has an authority to change or cancel the schedule.
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11. Participating Countries
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・Japan
・Australia
・Kingdom of Bahrain
・Federative Republic of Brazil
・Republic of Chile
・Republic of the Fiji Islands
・United Mexican States
・Federated States of Micronesia
・Sultanate of Oman
・Solomon Islands
・Kingdom of Sweden
・United Republic of Tanzania
・Republic of Vanuatu
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12. Others
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A. The airline ticket to Japan for the overseas participating youth will be distributed to each participant
through the Japanese Embassies prior to departure. The returning airline ticket from Japan to the
international airport nearest to the residence of the respective participating youth shall be distributed
individually at the time of departure for returning.
B. The Director-General shall designate the flights coming to and leaving from Japan.
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